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West Hills Social Commons Room Rental Application

  1. What kind of group are you?

  2. Additional Equipment Needed:

  3. Will you need us to provide coffee?

    (Coffee posts are not allowed to be brought in)

  4. RENTAL POLICIES/PROCEDURES:

  5. 1. The rental fee for the first hour of the entire rental is due when the contract is turned in. Full payment is due at least one week in advance of the rental date except when the invoicing option is used. The reservation is not official until the contract is submitted, damage deposit is paid, and a minimum of the first hour rental fee is paid

  6. 2. Damage deposit of $200 is required when contract is handed in for all groups serving alcohol, groups larger than 60 people (excluding regular monthly renters) or at the discretion of management. Deposit is refunded if there are no issues with the rental including rented area not being appropriately cleaned or damage to equipment or facility.

  7. 3. Cancellations & Building Closed: Cancellations/Changes to the rental dates/times/rooms must be received 2 weeks prior to the date of rental to avoid rental charges. Any rental cancellations/changes under 2 weeks, the renter will be responsible for the full rental amount. A $10 administrative fee will be applied to all cancellations. If building is closed due to inclement weather, renters will receive the option of a credit, a refund, or the event can be rescheduled.

  8. 4. No keys will be issued. For non- regular hour rentals: The doors will be unlocked 15 minutes prior to start of your rental.

  9. 5. Staff will only open the scheduled rooms at the times they have rented according to the contracted hours. Any additional rooms/hours will be billed to the Renter. Please be cleaned up and ready to exit the building by your ending time. Should your time exceed your contracted hours, additional billing will accrue.

  10. 6. Coffee Pots at SeniorPlace: Renters are NOT allowed to bring in coffee pots. Exception – catered events.

  11. 7. Multi-Purpose Room: Renters should not be in the kitchen area unless they have rented that space with the use of the ovens only. Renters are not to be going in the cupboards/drawers to use items or use the dishwasher. Should you need to go in the kitchen to use the sinks for clean-up please notify staff.

  12. 8. The room(s) rented must be left in a clean condition with all equipment returned to its proper location (tables, chairs, etc.) Set up and decorating for the rental is the responsibility of the renter.

  13. 9. The renter/organization assumes all responsibility for payment of any damages to equipment and facility.

  14. 10. The facility will be used only by the organization or individual who rented it and for the purpose it was rented.

  15. 11. This application is made subject to the rules of the rented facility and City of Owatonna and the Parks & Recreation.

  16. 12. In consideration of the use of this facility, applicant/renter agrees that the City of Owatonna shall not be liable for any personal injury or damages to property, which may occur during a time when the facility is in use by the applicant/renter.

  17. By clicking submit you are stating that you understand the terms and conditions of the Rental Policies and Procedures.

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  19. This field is not part of the form submission.